January 7, 2014 Meeting Minutes
Elk Forest Civic Association Meeting - January 7, 2014
Alzos Residence
Meeting called to order by Carlos Brannon, President. Board members present, Patty Truitt, Joanne Silverman, David Silverman, Kathy Alzos, Bill Alzos, Len Edwards and Mike Leshner. Absent, Joanne DiMartino and Susan Schlotzhauer.
Minutes of August meeting were read and accepted.
Carlos brought up that meetings for the year should be planned more in advance. David mentioned that we tried to have 4 meetings a year. Conversation ensued as to possible future dates. It was decided to have the Spring Cleanup on Saturday, April 25th with a rain date of the 26th. It was determined that a meeting would be needed prior to that date to organize the event. April 8th at 7p seemed agreeable to all. Site of meeting TBD.
In regards to the spring cleanup, David has the signs and a flyer will need to be formulated and distributed. Mike will be sure information is on the website. The flyer is a reminder and should go out 2 weeks to 10 days before cleanup.
The topic of mosquito spraying came up. Ben Roth has agreed to continue being a liaison with APM. Carlos will discuss and confirm with him but there was much conversation in regards to having a central person (contract administrator) to deal with resident issues about the spraying. All agreed the terms of the contract should be made available for the residents to read and will be distributed with the spring newsletter.
Everyone agreed that the newsletter is an important method of communication and David agreed to continue to be responsible for its production. Bill Alzos will help with the distribution. First issue is planned for the first weekend in April.
Mike reminded everyone to review the website. Anything that needs to be changed should be brought to his attention via email as well as anything that needs to be published for communication to the residents.
It was agreed that the Holiday Party should be revived. The last one was well attended and we can make it affordable by making it covered dish and BYOB. It is a nice way for residents to stay connected.
A date was set for the summer gathering to be held August 15th. That is traditionally held at the President’s residence and Carlos is prepared for this.
Meeting adjourned at 8:45 pm.
Respectfully submitted,
Joanne Silverman (Secretary)