April 4, 2014 Meeting Minutes
ELK FOREST CIVIC ASSOCIATION BOARD - APRIL 4, 2014
Attendees: Pam Brannon, Cris Brookmyer, Joanne DeMartino, Ralph DeMartino, Deb Koehler, Mike Leshner, Ben Roth, and David Silverman. Bill Alzos and Carlos Brannon were unavailable. Joanne Silverman was also present.
Prior minutes: Mike made a motion to approve the minutes from the prior meeting, November 7, 2013. Joanne seconded it and it passed unanimously.
Financial report: Joanne handed out the financial report from July, 2013. She said that since July, she has received 3 checks. Cris made a motion to approve and Deb Koehler seconded it, and it was passed unanimously.
Boundaries: We discussed where Elk Forest starts. The residents of 1235 Elk Forest asked if they could join the civic association. The house next door is in our civic association, but not being sprayed for mosquitoes. David will contact the residents at 1235 and discuss the issue.
APM contract: Ben spoke to Hans at APM. He is awaiting a new contract. Either David or Joanne can sign it. We agreed to start spraying April 15 and end September 15. APM only sprays when it is above a certain temperature and not windy. There will be a slight fee increase.
Spring clean up: We chose Saturday April 26 and a rain date of April 27. There will be coffee and donuts on hand. This allows enough time for the trenches to drain. David has the signs and will get the newsletter announcing it out ahead of time.
Welcome Package/Committee update: No activity since the last meeting. Ben will give Deb the welcome letter he used. He has some coupons from local vendors. When any of us know about a new resident, we will email the entire board.
2015 Board nominations: Bill will remain on the board. Joanne, Mike and Cris are willing to be board members. Susan Schlotzhauer is willing to be Treasurer. David will become the Past President. That means that we need to fill the President, VP, and Secretary positions. We will put a notice on the website, put a note in the newsletter, and ask for volunteers at the break during the spring clean up. We will each ask folks about their interest. If that does not yield results, we will create a nominating committee.
Web Site update: Mike reported that we had 355 visits to the web site since we started the web counter last summer.
Newsletter: David and Bill will work on the newsletter. He plans to distribute it 2 weeks before the spring clean up. He will include the following:
Standard association purpose note
Dues update list of non paying residents/Balanced Budget amendment/assessment increase by $15.00. (New bill to be $75.00)
Spring Clean-up date
Thank you note from Ruth & Dave for people who donated holiday stockings to service people
Call for 2015 Board nominations
Note about being responsible for your dog
Mosquito spraying start date
Web Site reminder
Adjourn: David adjourned the meeting at 8:24.