August 10, 2014 Meeting Minutes
Elk Forest Civic Association - August 10, 2014
Silverman Residence
Thirty-seven members of the community attended the Elk Forest Civic Association Annual Meeting.
David Silverman, outgoing President, thanked the attendees coming out and for bringing food. He introduced the current board members.
Joanne DeMartino, Treasurer, presented the financial report.
Elk Forest Civic Association has a fiscal year that runs from August 1 through July 31.
For the fiscal year just ended, July 31, 2014, the finances are as follows:
Started the year with $32,897 and ended up at $34,799 in checking and CD accounts
Received $6,405 in dues from property owners
Received $372 in interest from the CDs
TOTAL RECEIPTS: $6,777
Paid out the following:
$4,190 for mosquito spraying (did not receive July 2014 invoice yet)
$72 for web site maintenance,
$440 for last summer’s annual meeting
$67 for the spring clean-up
$106 for postage and supplies
TOTAL DISBURSEMENTS: $4,875
This year, dues notices went out on June 6, with reminders sent out August 4. As of today, we have collected dues from 74 out of 109 property owners (67%). In comparison to approximately the same time last year, we collected dues from 79 out of 109 (72%). The final total for dues received last year, was 87 out of 109 property owners, (79%). It is important to note that of the 109 billable addresses, 9 are not occupied or have no owners of record.
On the mosquito front, Ben Roth coordinated the spraying contract with APM. The cost of spraying increased from last year’s $210 a spray to $230 a spray. Spraying began in May at twice per week (weather permitting). From June through September, it is once a week (weather permitting). There have been a total of 14 sprayings to date.
In closing, I’d like to thank Cris Brookmyer for her assistance with the accounting spreadsheets and mailings and for reviewing the financial records for this year. Her efforts provided the “check and balance”, so that the community is assured that the financials are accurate.
The financial report was approved unanimously.
The following slate of board candidates was presented:
President – Carlos Brannon
VP – Patty Truitt
Treasurer – Susan Schlotzhauer
Secretary – Joanne Silverman
Web Master – Mike Leshner
Past President – David Silverman
Board members – Bill Alzos, Kathy Alzos, Joanne DeMartino, Len Edwards
The new board was approved unanimously.
Carlos Brannon said that the civic association is in good shape, so he is not anticipating any big changes. He suggested that we communicate when anyone plans to rent big equipment like chippers, so that we can share the usage. To expedite communication, Mike Leshner suggested that we create an email group list of residents who are interested in sharing rented equipment.
Carlos adjourned the meeting and invited everyone to the Kilby Ice Cream truck.
Respectfully submitted,
Cris Brookmyer, outgoing Secretary