October 12, 2015 Meeting Minutes
Elk Forest Civic Association Board Meeting - October 12, 2015
Alzos Residence
The meeting was called to order by President, Kathy Alzos at 1910. Board members present were Kathy Alzos, Patty Truitt, Joanne Silverman, Sue Schlotzhauer, Joanne DiMartino, David Silverman, Len Edwards, Bill Alzos. Also present was resident member, Ralph DiMartino.
Old Business:
Minutes of the last meeting were presented. David made a motion to accept, seconded by Joanne. The motion passed unanimously.
New Business:
Sue presented financial report. See attached. David pointed out that we have 109 properties in the community, 100 homes but not all are inhabited. At this time it appears that 85 members have paid dues. All agreed this is a good response. David made a motion to accept financial report, second by Len. All in favor.
Kathy pointed out that she has reviewed the Bylaws and she feels there are areas that need revision. She said the bylaws state a board member should coordinate the mosquito spraying. At this time, Ben is negotiating the contract. He is no longer a board member. He agreed to negotiate because he had done it in the past but he does not coordinate or answer resident questions regarding the spraying. That is more or less handled randomly. Len pointed out that in the past the treasurer handled the spraying. It was agreed that there are several issues of concern with the spraying with the biggest concern being are we actually receiving the service agreed to and how are we being notified. Ralph made a motion that Kathy should get in touch with Ben, seconded by Sue. The motion passed unanimously.
Kathy also brought up that it would be nice to revive the neighborhood Holiday Party. There was a great turnout for the picnic and everyone seems to enjoy getting together. Alzos home was offered as venue. The association will supply Beer, Wine and soft drinks. The board members agreed to supply a main dish and members will be asked to bring a dish, appetizer, side or dessert. The event will be held on Saturday, January 2nd from 4p to 8p. Sue made a motion to accept this plan, seconded by Patty. All in favor.
It is time for another newsletter. David agreed to prepare one. It will recap the year and give information about the holiday party. In addition, Joanne DiMartino will prepare an official invitation to the party which will go out separate to the newsletter and require an RSVP to Kathy by Dec 15. Kathy made a motion to accept, Joanne S. seconded. All in favor.
Discussion returned to bylaws. It was agreed we need to “clean them up” to be more reflective of the changing times. David made a motion to have the President appoint a committee to review and make suggestions for revision. Joanne D. seconded. All in favor. Kathy appointed Patty, Bill, David and Len to assist her in the review.
Bill brought up discussion about the $29,000 CD that is held for the association. David and Len reviewed the history for the board as to why the association tries to function on annual dues and not touch this fund unless absolutely necessary. This is meant to be a “just in case” fund and all agreed it needs to remain as such.
David tried to revive discussion about a Welcome Committee. There has not been as much activity in home sales and all agreed board members should make an effort to stop by if a new neighbor moves in. There is no real interest in forming an official committee at this time.
A motion was made by David to adjourn, seconded by Sue. Meeting adjourned at 2035.
Respectfully submitted,
Joanne Silverman
Secretary EFCA