March 17, 2016 Meeting Minutes
Elk Forest Civic Association Board Meeting - March 17, 2016
Alzos Residence
The meeting was called to order at 1910 by President Kathy Alzos. Present were Kathy Alzos, Patty Truitt, Joanne Silverman, David Silverman, Joanne DiMartino, Ralph DiMartino, Len Edwards, Bill Alzos and Ben Roth.
Ben reported on Mosquito spraying for this year. He did investigate another company for comparison but got no call backs which does not foster confidence for conducting business with this company. APM is responsive and will continue same service as before for an annual cost of $7820. This breaks down to about $230 a spray. Len brought up questioning the details of the spraying and that will be discussed with APM. Kathy will follow up with Susan (treasurer) as to billing and having a detailed report on spraying. It was agreed that the spraying is beneficial and a definite decrease in mosquito activity is seen with consistent spraying.
There was no treasurer’s report as Susan was not present. David mentioned that is Susan is unable to attend she should send a report to Kathy for the meeting purposes.
Kathy provided update on the committees work on the Bylaws revision. So far they have corrected typos and done some editing for clarification and redundancy. They will continue with a rewrite of Constitution for intent and purpose of the Association and further evaluation of the Bylaws for clarity on meetings and how we do things. They would like to change the term of office to be a 2 year term with a max of 2 consecutive terms. There is thought about combining dues and fees (mosquito spraying) together. Another meeting of the committee is needed to firm things up. It then can be presented to the board so a decision can be made how to get needed signatures required to bring the changes to the annual meeting for a vote.
Spring Cleanup will be April 23rd with rain date of April 24th. David will do flyers, sign and he and Bill will distribute flyers. David will handle donuts and coffee. I will email Mike Leshner to verify he will be garbage pickup man and that he will post the date on the website.
There was discussion about the foreclosure at 39 Lockewood. Mike received notice from the lawyer handling questioning if we had HOA fees due etc. As we are not an HOA, no fees are mandatory.
Kathy spoke with Cecil County and Del Marva about all the orange fencing that is leftover. It is scheduled to be picked up in mid-May but very possibly will require another call.
Dates were set for the next meeting. There will be a meeting of the Bylaw revision committee April 21st. The next board meeting will follow in June on a Thursday tbd by Kathy. The Annual meeting prep will be on July 28th and the Annual Meeting will be on August 21st. Time and place of these meetings tbd.
There were no further agenda items.
David motioned to adjourn meeting. Second by Len.
Meeting adjourned at 2010.
Respectfully submitted,
Joanne Silverman
Secretary EFCA