June 2, 2016 Meeting Minutes
Elk Forest Civic Association Board Meeting - June 2, 2016
Alzos Residence
The meeting was called to order at 1900. Present were Kathy Alzos, Patty Truitt, Joanne Silverman, Sue Schlotzhauer, Bill Alzos, David Silverman, Len Edwards, Joanne DeMartino, Ralph DeMartino and Troy Gunden.
Kathy read proposed agenda for the evening.
Kathy introduced Troy Gunden who has graciously accepted to fill vacancy created by Carlos Brannon.
First order of business was to review the revisions to the Constitution and By-laws. Len brought up question about the addition of the $500 Emergency Fund that board could spend without approval. Conversation about this ensued and it was the consensus of opinion that this may tie the board’s hands in the event of an emergency. It is already determined that the Board should manage the affairs of the community. Len moved to drop the paragraph and Bill seconded. All were in favor accept David. Motion was passed.
David made a motion to accept the revisions to the Constitution and By-laws. Susan seconded. All were in favor. Kathy indicated that the next steps in the revision process is to obtain the signatures of 15 members in good standing so the revisions may be presented to general membership at the August meeting for a vote. The revisions will be posted on the website for viewing before the meeting and information that there are revisions to be viewed will be included in the dues notices to be going out shortly. Kathy requested that the necessary signatures be obtained by the end of June.
Sue presented the treasurer’s report. We currently have a balance of $1080.66. That should get us through until new dues payments start coming in but it will be tight. There will be a letter included in the dues notices regarding the August 21 Picnic and membership meeting. David moved to accept the report, Troy seconded. All in favor.
It was agreed that discussion concerning the issues with mosquito spraying will be postponed until the fall meeting.
There was discussion about the Annual meeting. Date is August 21 from 1p to 5p. David will arrange for the Moo truck. The board will provide the usual tents etc. Members will bring main dish or dessert. Elections will be held. Several officers and board members are creating vacancies this year. Kathy asked if a member was vacating he/she find a replacement to fill the position.
It was agreed we need a Newsletter to go out about 2 weeks before the meeting. Kathy will work on that.
The idea of a community yard sale as a neighborhood activity was suggested by Kathy. There was quite a bit of interest and it was agreed to finding a date that is agreeable in Sept/Oct.
Kathy asked if there was any other business to discuss. Joanne D. moved to end meeting. Second by Patti. Meeting adjourned at 2020.
Respectfully submitted.
Joanne Silverman Secretary EFCA