March 20, 2017 Meeting Minutes
Elk Forest Civic Association Meeting – March 20, 2017
Alzos Residence
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Attendees: Kathy Alzos
Dick Guttendorf
Judy Leshner
Mike Leshner
Sherri Mitchell
Susan Schlotzhauer
Joanne Silverman
David Silverman
Janet Curran
The meeting was called to order by President Kathy Alzos at 7:00 pm. Kathy reviewed the proposed agenda. Minutes of the meeting are provided as follows:
Treasurer’s Report
Dick Guttendorf gave the Treasurer’s report. There were no exceptions.
Dick advised that 78 people in the community have paid their dues. Since our last meeting, Dick sent out 42 reminder letters and received 6 responses. It was agreed that Dick will draft two letters that will be sent for the coming dues mailing (in June/July). One letter (positive) will go to those who have paid in 2016 and a second (more strongly worded) letter will go to those who have not paid in the past year(s). Dick will review the letters with the Board prior to mailing.
It is important that community members pay their dues in order for the EFCA to be reimbursed for monies spent, the majority of which is mosquito control.
Follow-up item: The Board will reexamine dues for 2018 before our next meeting.
Mosquito Spraying
Mosquito spraying is done twice a week in April and May; once per week during June, July, and August. Our vendor is APM. The Board continues to investigate competitive bidding for mosquito spraying.
Website (www.elkforest.com)
Community members are encouraged to add their email addresses to the Elk Forest website. If all members add their email addresses, communications could be mailed electronically. This would greatly reduce the need for flyers to be hand delivered to mail boxes. We would also be able to reach community members that don’t have mailboxes (for example, PO boxes, etc.).
Spring Cleanup
This year’s spring cleanup date is Saturday, April 22, at 9 AM. The rain date is Sunday, April 23, at 9 AM. Signs will be posted and flyers will be distributed in advance. Coffee and donuts will be provided at South Forest and Elk Forest Roads before, during and after the cleanup. Contractor trash bags will be purchased for our use.
A week prior to the event, the Board will identify areas in the neighborhood that need attention.
Annual Meeting
The annual meeting is Sunday, August 6, 2017. Kathy Alzos will draft a newsletter to accompany the flyer for the annual meeting The newsletter and flyer will be distributed two weeks prior to the annual meeting. The Board will meet Monday, June 5, to prepare for the meeting.
Nextdoor Social Media
Feedback received is positive on the Nextdoor site, especially the police reports.
There is a way on the site to select neighborhoods of your interest.
Community Entrance Sign
Many options were discussed. The discussion will continue at our August meeting. We will view a mockup of what the sign may look like when it is refreshed.
Donation – Property Located at 39N Lockewood
The owner of the 39N Lockewood is trying to sell the property. If he is unable to sell it, the owner asked the Civic Association to accept it as a donation. The Board has asked the owner to keep us advised.
Respectfully submitted,
Janet Curran
EFCA Secretary