June 5, 2017 Meeting Minutes
Elk Forest Civic Association Meeting – June 5, 2017
Alzos Residence
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Attendees: Kathy Alzos
Troy Gunden
Dick Guttendorf
Judy Leshner
Mike Leshner
Sherri Mitchell
Susan Schlotzhauer
David Silverman
Janet Curran
The meeting was called to order by President Kathy Alzos at 7:00 pm. Kathy reviewed the proposed agenda. Minutes of the meeting are provided as follows:
Treasurer’s Report
Dick Guttendorf gave the Treasurer’s report. There were no exceptions.
Dues
The Board had a follow up item from our last meeting to reexamine dues. At our current meeting (June 5), the Board reexamined the dues vs. budget. After discussion, it was determined that in order to continue to provide the same services to our community, dues need to be raised from $75 to $85 per year.
We expect the $85 dues invoices will be mailed within a short time frame. Part of each invoice is a letter which summarizes the benefits provided by EFCA and a request for dues payment for the 2017 year. There are two versions of the letter that we will utilize. The letters were drafted by Dick Guttendorf. The Board reviewed the drafts and provided input. Minor changes are currently being made to the letters. The Board will review the letters again prior to the mailing.
Letter Version 1 - Owners that have paid dues in 2016 will receive a letter/ invoice thanking them for their support and requesting that they continue support in 2017.
Letter Version 2 - Owners that have not paid dues in 2016 will receive a letter/ invoice reminding them of the valuable mosquito spraying service that is provided and encouraging them to do their part in supporting the Elk Forest Community activities by contributing in 2017.
Community Entrance Sign
Sherri Mitchell provided a mockup of the proposed entrance sign. The sign will be 5 ft. by 3 ft. The Board liked the sign and will present it to the communty for consensus at the Annual Meeting, Sunday, August 6.
Our sign resides on a current neighbor’s property. Troy Gunden agreed to advise the neighbor of our plans to replace the sign.
Welcoming New Neighbors
David Silverman suggested we have a system in place to provide new community members with a “Welcome Packet”. The packet will include our EFCA website access, community phone numbers, dues information, etc.
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David agreed to put the packet together.
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Mike Leshner agreed to post the packet on our website.
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Each Board member accepted the responsibility to be alert to any new neighbors and ensure that each receives a personal welcome, an invite to the annual meeting, and a welcome packet.
Annual Meeting
The annual meeting is Sunday, August 6. The Board plans to meet on Monday, July 17, at Alzo’s at 7 p.m. to prepare for the Annual Meeting. Kathy Alzos will draft a newsletter/flyer for the annual meeting. The newsletter/flyer will include the meeting agenda. The newsletter/flyer will be distributed two weeks prior to the annual meeting. Signs for the annual meeting will be posted.
Respectfully submitted,
Janet Curran
EFCA Secretary