July 17, 2017 Meeting Minutes
Elk Forest Civic Association Meeting - July 17, 2017
Alzos Residence
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Attendees:
- Kathy Alzos
- Bill Alzos
- Dick Guttendorf
- Judy Leshner
- Mike Leshner
- Sherri Mitchell
- David Silverman
- Joanne Silverman
- Janet Curran
The meeting was called to order by President Kathy Alzos at 7:00 pm. The primary purpose of the meeting was to prepare for the Annual Meeting which is scheduled to be held at the Alzos residence on Sunday, August 6, noon-3 pm. Minutes of the meeting are provided as follows:
Annual Meeting/Picnic Preparation
Kathy Alzos reported that she and Bill Alzos had distributed the annual meeting flyers the previous week. Kathy reported that she had received positive attendance responses from three families. (Addendum July 24, 2017: As of today, two weeks in advance of the meeting, Kathy reports that she currently has received attendance confirmation from 12 families, totaling approximately 24 people.)
• Arrival Time - Some Board members plan to arrive at 11:30 to help set up for the meeting/picnic.
• Tables and Popup Canopies - Various Board members will provide tables and popup canopies. It was agreed that one or two popups should be enough if it is not raining. A shaded area is available under the deck.
• Sodas - The Board has a supply of sodas from last year. David Silverman will review the dates on the cans to ensure the sodas are not past their expiration dates.
• Food - Kathy and Bill Alzos will purchases the hamburgers, hot dogs and buns. Residents can bring appetizers/desserts (optional).
• Tablecloths/Water Pitchers - The Board has tablecloths and water pitchers.
• Chairs - Guests are asked to bring chairs.
• Signs - Signs for the annual meeting will be posted by David Silverman. David also has an RSVP reminder sign that he will post.
• Kilby Ice Cream Truck - Kathy has called Kilby for the truck and is waiting for a response.
Four Board Members (Judy Leshner, Mike Leshner, David Silverman, Joanne Silverman) will not be able to attend the annual meeting due to other conflicts. They each delegated their voting power to the consensus of the Board in their absence.
Treasurer’s Report
Dick Guttendorf reported that the Association has CD’s maturing at Cecil Bank. Upon maturity the funds will be withdrawn from Cecil Bank and deposited into Columbia Bank where we have an existing checking account. We will purchase Columbia Bank CD’s.
Dick reported that 55 people have paid their dues in full.
There are property owners that have not paid their dues. Property owners that do not pay their dues are not allowed to vote. Dick will bring this list to the meeting for reference.
Community Entrance Sign
Sherri Mitchell will present the mockup of the proposed entrance sign for consensus at the meeting.
The sign will be paid for from CD interest, not dues money.
Welcoming New Neighbors - Status Report
David Silverman is putting the welcoming packet together and then it will be posted on our website.
In our last meeting, each Board member accepted the responsibility to be alert to any new neighbors and ensure that each receives a personal welcome, an invite to the annual meeting, and a welcome packet.
Webmaster
Mike Leshner, our current Webmaster, suggested that Dave Mitchell assume the Webmaster role. Mike agreed to contact Dave for discussion.
The meeting was adjourned at 9 pm.
Respectfully submitted,
Janet Curran
EFCA Secretary