August 6, 2017 Meeting Minutes
Elk Forest Civic Association Annual Meeting/Picnic – August 6, 2017
Alzos Residence
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Thank you to our community members for attending.
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A special thanks to the Alzos for hosting the annual event.
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Thank you to everyone who helped set up the event.
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Thank you to each of you that provided side dishes.
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The Annual Meeting was called to order by President Kathy Alzos at 1:15 pm. Minutes of the meeting are provided as follows:
Kathy Alzos reviewed the proposed agenda. The agenda focused on two items: the Treasurer’s Report and the proposed Community Entrance Sign which required consensus. Property owners that had not paid their dues were not allowed to vote.
We had a great turnout of approximately 50 community members at the picnic/annual meeting. Kathy introduced and welcomed the new members to our community, Kathy thanked them for joining us and encouraged them to attend and participate in our quarterly/annual meetings. Each person attending the event was given a name tag. The tags were a great addition and made it easy for attendees to introduce themselves to each other and enjoy conversation.
The Kilby Ice Cream Truck was scheduled to arrive at 1:30 pm.
Elections (None)
No elections were held this year because Board members serve two-year terms. The current Board members were elected at last year’s annual meeting ( August, 2016).
We had some Board Members that couldn’t attend today’s meeting due to other conflicts. In our last meeting they delegated their voting power to the consensus of the Board in their absence. This was documented in our last meeting minutes dated July 17, 2017.
Treasurer’s Report
Dick Guttendorf presented the detailed Treasurer’s report for the fiscal year August 1, 2016 thru July 31, 2017.
Dick reported that Cris Brookmyer recently performed an annual review of the financials to assure the residents of the accuracy of the Treasurer’s Report. Dick gave Cris special thanks for providing the “check and balance”, so that the community is assured that the financials are accurate.
In summary:
For the fiscal year just ended, 7/31/17, the finances are as follows:
Beginning Funds $32,832.54 in checking and CD accounts
Ending Funds $34,310.30 in checking and CD accounts
TOTAL RECEIPTS $ 6,946.86 member dues/ad in meeting
flyer/savings account interest
Check disbursements for period 8/1/16 thru 7/31/17
Mosquito Spraying $4,600.00
Annual Meeting $ 480.54
Spring Cleanup $ 58.89
Winter Meeting $ 0.00
Dues Postage/Supplies $ 137.91
Web Site $ 191.76
TOTAL
DISBURSEMENTS: $5,469.10
Dick stated that we have currently collected dues from 70 out of 109 property owners.
APM is spraying for mosquitos according to their contracted schedule. Dick monitors their spraying. Sprayings will continue thru Sept so we will have additional billings to pay for mosquito spraying. A work order is placed in Dick’s mailbox each time they spray; plus he observes their activity with his personal property cameras. We pay approximately $3 per property for the service which is a very economical price.
A motion to accept Dick’s report as read was made by Cris Brookmyer and seconded by Ben Roth. All in favor.
Community Entrance Sign
Sherri Mitchell presented the mockup sign for consensus. She described the sign as being more contemporary and reflective of our community. The sign is 5’ by 3’ and will be installed by some of our community volunteers. It is expected the sign will not need any maintenance for up to 10 years.
The sign will be paid for from CD interest, not dues money.
The sign was discussed by attendees. The Board Members unanimously agreed to the sign. When the issue was presented to the attendees for consensus, the majority of people attending were in favor of the sign; no nays were received.
General Discussion from Attendees
- County Road Maintenance and Littering
Community members reported that there are many areas of our community roads that need repair. They also reported that some people are using our community areas to dump trash, furniture, etc. Dick Guttendorf and Kathy Alzos encouraged attendees to call the Cecil County Road Division anytime they are aware of these types of issues or have concerns. (The Road Division is a division of the Cecil County Public Works, phone 410-996-6270.)
A citizen made us aware of a mattress that is currently on the side of Elk Forest Road. Dick agreed to call the Road Department and report the issue.
- Deer Population
It was noted by residents that the deer population is increasing and inquired what can be done to reduce it. Some residents commented that they like to hunt and that there are designated hunting areas in our community. For reference, the MD Department of Natural Resources has the responsibility to maintain deer population levels and to keep citizens informed. Inquiries can be directed to them, phone 877-620-8367.
- Dirt Bikes
The Dalphons reported that dirt bikes are being ridden on the private property that they own which is across the street from where they live. Others commented that dirt bikes are also being ridden on public roads. It is illegal for each and should be reported to the Cecil County Sheriff’s Dept., phone 410-996-5500. It was suggested that a notice be sent to anyone who may be riding dirt bikes on the Dalphon’s private property.
- Dredging
A community member asked if there had been any date set for dredging in our water area. A recent check with the Army Corp indicated that no date has yet been firmed up.
The meeting was adjourned at 1:30 pm.
Respectfully submitted,
Janet Curran
Secretary