October 9, 2017 Meeting Minutes
Elk Forest Civic Association Meeting – October 9, 2017
Alzos Residence
Attendees:
Kathy Alzos
Bill Alzos
Troy Gunden
Dick Guttendorf
Judy Leshner
Dave Mitchell
Sherri Mitchell
Susan Schlotzhauer
David Silverman
Joanne Silverman
Janet Curran
The meeting was called to order by President Kathy Alzos at 7:00 pm. Kathy reviewed the proposed agenda. Minutes of the meeting are provided as follows:
Treasurer’s Report
Dick Guttendorf gave the Treasurer’s report. There were no exceptions. Dues have been collected through October 9, 2017 from 69% of our property owners. This dues payment performance is typical to last year’s at this time.
In November, a followup request will be sent to all property owners that have not paid 2017 dues. We thank all of those that have paid their dues. We encourage owners that have not yet paid their dues to please pay as soon as possible so that the same services can continue to be provided to our community. We thank all property owners for their continued cooperation.
Mosquito Spraying
Sometimes community members advise that their driveways do not get sprayed. Dick Guttendorf reported that there are a number of reasons this occurs: for example, driveways are obstructed or are not accessible due to closed gates; sometimes, in error, a driver misses a driveway.
Spraying season is over now until April. To prevent/reduce driveways being missed in the future, the Board will provide a detailed community map to our vendor, APM, and will review it with them. In addition, the Board will propose to APM that a Board Member(s) ride with the driver prior to the start of the next spray season to show the driver all the driveways.
We pay $3 per property for the mosquito service which is a very economical price. A number of people have reported that the spraying noticeably reduces the mosquito population in our spraying area.
Community Entrance Sign
Sherri Mitchell provided an update on the new entrance sign. It is enroute and will be delivered later this week. A team from the Board will install the sign shortly thereafter.
Welcoming New Neighbors Process
We now have a process in place to consistently welcome new neighbors to our community. David Silverman led this project and drove it to fruition. We thank David for his leadership, persistence, and contribution.
In summary,
David Silverman prepared the packed which includes:
-
- Welcome Kit Cover & Welcome Letter
- Constitution & Bylaws
- Annual Meeting Minutes (2017 Sample)
- EFCA Phone Listing (2017)
• Dave Mitchell posted the packet on our website on October 10. Anyone can access the website and print the package.
• Kathy Alzos and Dick Guttendorf will review County tax records to identify new owners in our community during the past 12 months. As directed by Kathy, welcome packages will be provided to the identified owners.
• Ongoing, and in coordination with the Board, each Board member accepts the responsibility to be alert to any new neighbors and ensure that each new neighbor receives a personal welcome, an invite to the annual meeting, and a welcome packet.
Holiday Party/Open House
The Mitchell’s volunteered to host the party. It will be January 1, open house, at 4 PM.
Halloween Hayride/Party
Troy Gunden advised that the hayride/party will be held on Saturday, October 28. Flyers will be distributed within the next couple days.
Little Free Library
Sherri Mitchell proposed that our community have a Little Free Library. The suggestion was well received by the Board. It was proposed that the library be located at the SW corner of South Forest and Elk Forest Roads. The Silverman’s will communicate with the owners of the property. Dick Guttendorf and David Silverman will build the structure at minimal costs, mostly using personal materials.
The meeting was adjourned at 9 PM.
Respectfully submitted,
Janet Curran
EFCA Secretary