March 19, 2018 Meeting Minutes
Elk Forest Civic Association Meeting – March 19, 2018
Alzos Residence
Attendees: Kathy Alzos
Dick Guttendorf
Dave Mitchell
Sherri Mitchell
Susan Schlotzhauer
Janet Curran
The meeting was called to order by President Kathy Alzos at 7:00 pm. Kathy reviewed the proposed agenda. Minutes of the meeting are provided as follows:
Treasurer’s Report
Dick Guttendorf gave the Treasurer’s report. There were no exceptions.
Dick reported that our Maryland Annual Personal Property Tax Return has been filed as well as the EFCA Federal Form 990-N IRS form. The IRS requires that small organizations file the 990N form annually in order to retain its nonprofit, tax exempt status.
Dick advised that 76 people in the community are current with their dues payments. Our next dues mailing will be issued by Dick in May.
Mosquito Spraying
Mosquito spraying is done twice a week in April and May; once per week during June, July and August. During the next week, Dick Guttendorf will contact our vendor, APM, and together will seek ways to ensure that all driveways that are accessible will be sprayed. One option Dick will propose to APM is that a Board Member ride with the driver at the beginning of the season to familiarize the driver with the route. We currently pay $3 per property for the mosquito service which is a very economical price. The Board continually investigates competitive bidding for mosquito spraying.
Spring Cleanup
This year’s spring cleanup date is Saturday, April 21, at 9 AM. The rain date is Sunday, April 22, at 9 AM. Signs will be posted. Kathy Alzos will prepare a newsletter which will will be distributed in advance. Coffee and donuts will be provided at South Forest and Elk Forest Roads at the beginning of the event. Contractor trash bags will be provided; we have some in inventory.
Annual Meeting - Preparation Meeting
Kathy Alzos will soon propose some June dates to the Board to meet and prepare for the annual meeting. This year’s annual meeting will include elections. Flyers and a newsletter will be distributed two weeks prior to the annual meeting.
Little Free Library
In our October 2017 meeting, the Board agreed that our community would benefit by having a Little Free Library. Dick Guttendorf and David Silverman agreed to build the structure at minimal cost, mostly using personal materials.
Sherri Mitchell reported tonight that government agencies advise the library must be placed on private property. In our upcoming newsletter, we will communicate the need for a community member to volunteer to have the Little Free Library on their property.
Respectfully submitted,
Janet Curran
EFCA Secretary