July 16, 2018 Meeting Minutes
Elk Forest Civic Association Meeting – July 16, 2018
Alzos Residence
Attendees: Kathy Alzos
Dick Guttendorf
Judy Leshner
Dave Mitchell
Sherri Mitchell
David Silverman
Janet Curran
The meeting was called to order by President Kathy Alzos at 7:00 pm. The primary purpose of the meeting was to prepare for the Annual Meeting to be held at the Alzos residence on Sunday, August 26, noon-3 pm, rain or shine. Minutes of the meeting are provided as follows:
Annual Meeting/Picnic
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- Board members will be responsible to provide:
- tables (two) and popup canopies (three)
- bottled water, bottled sodas (no cans), wine, beverage
coolers
- tablecloths and water/lemonade pitchers
- hamburgers/hot dogs/ buns (Kathy will purchase the items.)
- Kilby ice cream truck will arrive 1:00-1:30. (Kathy to
arrange.)
- Signs for the annual meeting and RSVP signs will be posted
by David Silverman 3 weeks prior to the meeting.
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Some Board members will arrive at the Alzos residence at 11:30 on the day of the meeting to help set up.
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Residents are asked to bring chairs and can provide a side dish/dessert (optional).
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Meeting flyers will be hand-delivered to community mailboxes this week by Board members. Kathy will post the flyer/newsletter on Nextdoor and will also distribute it by email. Dick Guttendorf will provide the current email list to Kathy.
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Meeting Agenda - Kathy will prepare the agenda for the meeting. The agenda currently includes voting on EFCA Officers, Treasurer’s Report, community communication mechanisms, Little Free Library update, and EFCA website dynamics.
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Voting – Kathy will prepare the list of candidates/positions to be voted on at the meeting. All board positions are up for election this year. The President, Treasurer and one board member will rotate off and we have volunteers to run for these positions. Members in good standing are eligible to vote on Civic Association matters at the annual meeting. Dick Guttendorf will have the payment records with him at the meeting for reference.
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Communications - At the annual meeting, we will seek input from attendees on the best communication mechanism we should utilize in the future, for example, email, hard copy delivery to mailboxes, Nextdoor, etc.
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Treasurer’s Report
Dick Guttendorf will present the treasurer’s report at the annual meeting.
Dick advised that 61 people in the community are current with their dues payments. This is the same number as last year.
After the annual meeting has been held, a follow-up letter will be sent by our new treasurer to those who haven’t paid.
Banks are now requiring additional information on Board members (email addresses, etc.) and have provided us with the new forms. The forms will be completed by the new Treasurer after our August 26 elections.
Mosquito Spraying
A current summary is included in our July 2018 Newsletter.
Little Free Library
In our October 2017 meeting, the Board agreed that our community would benefit by having a Little Free Library. Dick Guttendorf and David Silverman agreed to build the structure at minimal cost, mostly using personal materials. The structure is currently being painted and will be rolled out at the annual meeting.
Sherri Mitchell will register our library.
Webmaster
Dave Mitchell reported we have over 200 hits on our website each month. At the annual meeting we will inform community members of the various information it contains and seek opportunities to expand its use.
Our meeting was adjourned at 7:45 pm.
Respectfully submitted,
Janet Curran
EFCA Secretary