Aerial view of the Elk Forest peninsula between the Elk River and the C&D Canal
The Community of Elk Forest Website for the neighborhood of Elk Forest, Maryland

April 4, 2019 Meeting Minutes

Elk Forest Civic Association Meeting – April 4, 2019

Estock Residence

Attendees:

Cris Brookmyer
June Estock
Christian LaPense

Judy Leshner
Dave Mitchell
Susan Schlotzhauer
David Silverman

Janet Curran

The meeting was called to order by President June Estock at 7:00 pm.

A motion was made by David Silverman for the attendees to accept the meeting minutes from the previous meeting of October 15, 2018. Cris Brookkmyer seconded the motion.  All in favor.  Motion approved.

June Estock reviewed the proposed agenda as follows:

-    Maintenance

-   Signage/Web Info

-   Proposed Date Discussion:  Sunday, August 11

-   Planning Meeting:  June TBD

A motion was made by Cris Brookmyer for attendees to accept the proposed agenda; Susan Schlotzhauer seconded the motion.  All in favor.  Motion approved.

Treasurer’s Report – Cris Brookmyer

Cris Brookmyer presented the Treasurer’s Report.  There were no exceptions.

Dues - Four payments were received after third notices were sent to 28 homeowners on Oct 4.  This brings collections for last season to 75%, the highest since 2014.

The 2019 dues bills will be mailed the first week in June. The envelopes routinely include a return envelope and payment stub.

Email Address - In the 2019 dues bill, Cris will also include a separate reminder note to recipients that have not provided their email address.  It is imperative for Cris to obtain all email addresses because all of our future communications will be electronically transmitted other than dues mailings.  (See New Neighbors Welcome Section below.)

Cris reminded attendees to keep her advised when a resident moves or when there are new residents so she can keep the billing files up to date. Cris also routinely reviews the property tax files for new/revised info, but the tax files generally lag behind, sometimes by months.

A motion was made by Judy Leshner to accept the Treasurer’s Report; Susan Schlotzhauer seconded the motion.  All in favor.  Motion approved.

Mosquito Spraying – Cris Brookmyer

The annual contract with APM was signed in March.  The price remains the same at $230 per spray. The spraying frequency remains the same at 2 times/week for April-June and 1 time/week for July-September.  As in the past, spraying cannot be done when it is raining or windy.  Also it is ineffective when temperatures are below 40 degrees:  Thus APM did not spray on April 1, but will do so as soon as conditions allow.  APM always tries to make up for missed sprayings.

June Estock agreed to post our mosquito spraying schedule on Elk Forest website. The posting will advise community members to contact Cris Brookmyer if APM does not spray.

New Neighbors Welcome – June Estock

We identified new neighbors who need to receive a personal greeting and our “New Neighbor Welcome Package”.  June agreed to handle the neighbors we identified.  June will also request the new neighbors to provide their contact info (including email addresses) to Cris Brookmyer, who maintains the list of community homeowners for dues mailings.

Little Lending Library – June Estock

June advised that she sees very little activity lately at the Little Lending Library that is at the end of her driveway, 98 S Shore Rd.    In the next newsletter, we will request a change of books from community members.

June reported that Sherri Mitchell is proceeding to register the library.

David Silverman volunteered to paint the library white as it is in need of fresh paint.  David will purchase the paint and provide the receipt to EFCA for reimbursement.  Many thanks to David for volunteering to handle the needed maintenance.

June mentioned there is a solar light on the library which lights up when there is enough sunlight.

Meeting attendees commented that they thought the library is in a good, safe location.

Elk Forest Spring Cleanup -  9 am -  April 27*-Sat/ Rain Date April 28-Sun

Responsibilities:

Website - June Estock will post spring cleanup info on our Elk Forest website including time/meeting location (South Forest and Elk Forest Roads), etc.  June will also post the info on Nextdoor Neighbor.

Signage/Reminder Signs - David Silverman will post initial sign in our community and a reminder sign one week prior to the event.

Coffee/Donuts – David Silverman will purchase the coffee/donuts and do the set up.  He will provide receipts to the EFCA for reimbursement for the purchased items.

Trash bags – June Estock will purchase the trash bags. She will provide the receipt to the EFCA for reimbursement.

Coffee cups/napkins– June Estock has the EFCA supply so these will not need to be purchased.

Truck – Mike Leshner will collect all the filled trash bags and take them to the dump as he has in the past.  Jeff Estock will assist as needed.

It is suggested that if you are sensitive to insect bites, spray yourself with insect repellant prior to participating in the clean up.

Annual Meeting – Preparation Meeting

Preparation Meeting - June Estock will soon propose some June dates for the annual preparation meeting.

At the Preparation Meeting, the Board will confirm the annual meeting agenda.  One item we are going to add to the annual meeting agenda is an open discussion regarding the erosion/chasm/environmental issues that some neighbors are experiencing on the Elk River. We believe it will be informative for the community to learn what is occurring and what can possibly be done to provide a positive impact on the owners/community.

The Annual Meeting will be held at the Estock residence. Currently June Estock suggested Sunday, August 11, for the Annual Meeting, but the date is not yet confirmed.

Website Update - Dave Mitchell and June Estock will update the website to include Board positions and term lengths.

Dave Mitchell reported that the website is averaging 45 hits per week.

Motion to Adjourn Meeting - A motion was made by Judy Leshner to adjourn the meeting; Cris Brookmyer seconded the motion.  All in favor.  Meeting adjourned.

Respectfully submitted,

Janet Curran

EFCA Secretary

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Footnote

*April 27 is also Cecil County Trash Bash 2019 date.  This also coincides with month long Earth Day festivities which is the world-wide celebration designated to preserve and protect the environment.

When participating in any clean-up day, Cecil County reminds us of the following:

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