June 6, 2019 Meeting Minutes
Elk Forest Civic Association Meeting – June 6, 2019
Estock Residence
Attendees:
Kathy Alzos
Cris Brookmyer
June Estock
Judy Leshner
Dave Mitchell
Susan Schlotzhauer
David Silverman
Joanne Silverman
Janet Curran
The meeting was called to order by President June Estock at 7:00 pm.
A motion was made by Judy Leshner for the attendees to accept the meeting minutes from the previous meeting of April 4. David Silverman seconded the motion. All in favor. Motion approved.
June Estock reviewed the proposed agenda.
A motion was made by Cris Brookmyer for attendees to accept the proposed agenda; Susan Schlotzhauer seconded the motion. All in favor. Motion approved.
**Treasurer’**s Report – Cris Brookmyer
Cris Brookmyer presented the Treasurer’s Report. There were no exceptions.
Dues for 2019 – Cris plans to print and mail the summer 2019 dues notices within the next couple days. At our meeting, she provided a draft copy of the dues notice letter to each Board member for review.
Cris included the date of our annual meeting and picnic in the dues notice letter. The date is August 11.
The envelopes for the mailing routinely include a return envelope and payment stub. In this mailing, Cris also plans to insert a brightly colored half sheet of paper in each envelope that will indicate the August 11 annual meeting /picnic date.
Cris reminded attendees to keep her advised when a resident moves or when there are new residents so she can keep the billing files up to date.
A motion was made by Kathy Alzos to accept the Treasurer’s Report; Judy Leshner seconded the motion. All in favor. Motion approved.
Mosquito Spraying – Cris Brookmyer
APM has sprayed as many times as weather permitted. If weather does not permit (too cold, too windy or rainy) on the scheduled day, they try to spray the next day if conditions permit. Beyond that, missed sprayings are not made up.
June Estock posted our mosquito spraying schedule on our Elk Forest website. An additional posting next month will advise community members to contact Cris Brookmyer for concerns about spraying.
Website – David Mitchell
Dave reported that our website, www.elkforest.com, is receiving 20 hits a day.
He said pictures of our Little Free Library are posted on our website.
New Neighbors Welcome – June Estock
June Estock reported that we have identified all new neighbors and provided them with a personal greeting and our “New Neighbor Welcome Package”. The new neighbors were also advised to provide their contact info (including email addresses) to Cris Brookmyer, who maintains the list of community homeowners for dues mailings.
Little Free Lending Library – June Estock Sherri Mitchell officially registered the library with the Little Free Library Sharing Network. Special thanks to Sherri for this achievement. There is a sign on our library that indicates it is registered. With the registration the library will show on the Little Free Library World Map which lists locations with GPS coordinates and other information.
Sherri plans to take pictures of our library to post on the LittleFreeLibrary.org website.
David Silverman sanded and painted the library as it was in need of fresh paint. It looks very nice. Many thanks to David for doing the needed maintenance.
June met with The Chesapeake City Library and they agreed to donate to our library. June will be discussing the process with the branch manager next week. Several of the used books from our library were donated to Chesapeake City Library as well.
The board agreed the Welcome Package should be updated to indicate the Little Lending Library has been registered and that the Chesapeake City Library will be supplying us with some books. The revision will be done after the donation process is determined.
Annual Meeting/Picnic, Estock Residence
Sunday, August 11, 12-3 pm – June/Group
The Board will meet again the last week of July to review plans for the annual meeting. Date of planning meeting to be determined by June Estock.
During the month of June, June Estock will post a hold-the-date for the annual meeting on our EFCA website and on Nextdoor. In mid-July she will post additional meeting information including the agenda and ask residents to (1) RSVP by August 1, (2) bring a folding chair, and (3) a side dish/dessert.
Board Assignments:
Tables/popup tents - June, Cris and Joanne
Trash bags/paper supplies/table cloths/name tags– June has
Bottled sodas (2 quart) - June
Water bottles (4oz) - Judy
Wine/Beer – David and Joanne Silverman
Two large spigot containers – Judy
Coolers/ Ice – June
Hamburgers/hot dogs/bratwurst/buns – June has
Ice Cream – Price shopping will be done by June (Cowolines and Costco) and Joanne (Rita’s); Cris volunteered to pick up the ice cream the day of the picnic. Sue offered use of her freezer.
Condiments - Dave and Sherri Mitchell
Porta Potty Rental – June
Neighborhood Signs and RSVP will be posted by David Silverman 3 weeks prior to the meeting.
Some Board members will arrive at Estock’s at 11:30 on the day of the meeting to help set up.
There are no elections this year.
Motion to Adjourn Meeting - A motion was made by Joanne Silverman to adjourn the meeting; Cris Brookmyer seconded the motion. All in favor. Meeting adjourned.
Respectfully submitted,
Janet Curran
EFCA Secretary