July 25, 2019 Meeting Minutes
Elk Forest Civic Association Meeting – July 25, 2019
Estock Residence
Attendees:
Kathy Alzos
June Estock
Dave Mitchell
Sherri Mitchell
Susan Schlotzhauer
Janet Curran
The meeting was called to order by President June Estock at 7:00 pm. June reviewed the proposed agenda. The primary purpose of the meeting was to finalize plans for the annual meeting/picnic to be held at the Estock residence on Sunday, August 11, noon-3 p.m.
A motion was made by Susan for attendees to accept the proposed agenda; Kathy seconded the motion. All in favor. Motion approved.
A motion was made by Susan for the attendees to accept the meeting minutes from the previous meeting of June 6 and Kathy seconded the motion. All in favor. Motion approved.
Treasurer’s Report – Cris Brookmyer
Cris was excused from the meeting. In advance, Cris provided the Treasurer’s Report to June. June reviewed the report with the Board. There were no exceptions
Dues for 2019 – In early June, Cris mailed the summer 2019 dues notices. To date 60% of all households have paid their dues.
A motion was made by Susan to accept the Treasurer’s Report; Kathy seconded the motion. All in favor. Motion approved.
Mosquito Spraying – Cris Brookmyer
Cris was excused from the meeting. In advance, Cris provided June with the Mosquito Spraying report to review with the Board. We haven’t had as many sprays this year due to weather. Depending on the weather we may need to extend the spraying season; thus we need people to continue to pay their dues.
Website/Welcome Package – June Estock
June noted that our Welcome Package made no reference to the annual meeting/picnic. Dave, Webmaster, agreed to update the package on our website, elkforest.com.
Little Free Lending Library – June Estock
June reported that the library book enclosure had some problems with mold and mildew. The enclosure was cleaned and painted, and air vents have ben added to improve the area. It was agreed that we would put the books in plastic ziplock bags to protect them from mold.
Since we are partnering with the Chesapeake City Library to replenish our books and to provide info on library happenings, June is contacting the Branch Manager, Madison Giffits, to inform her about the annual meeting date in the event she would like to add any informational material that may be of interest to Elk Forest residents attending.
Annual Meeting/Picnic, Estock Residence
No Elections for 2020
During the month of June 2019, June Estock posted a hold-the-date for the annual meeting on our EFCA website and on Nextdoor. In late July, she posted annual meeting information and asked residents to (1) RSVP by August 1, (2) bring a folding chair, and (3) a side dish/dessert. June also emailed this information to the residents as well.
During tonight’s meeting, we agreed that June will open the annual meeting before desserts are served.
Annual Meeting Agenda
• June will review the agenda and ask for additional items/changes.
• June will provide the President’s Report, introduce Board Members and Welcome New Residents.
• Cris Brookmyer will present the Annual Treasurer’s Report.
• There will be an open forum for announcements.
Picnic Prep
All of the below items were discussed at the meeting and assigned to Board Members as needed. June willl contact you if she needs anything addtional.
Name tags
Tables/popup tents
Trash bags/paper supplies/table cloths/name tags
Bottled sodas (2 quart)
Water bottles
Wine/Beer
Two large spigot containers
Coolers/ Ice
Hamburgers/hot dogs/bratwurst/buns
Ice Cream – A variety pack of cones, bars, and ice cream sandwiches will be purchased at a super market to obtain best price.
Condiment Platter
Porta Potty Rental
Neighborhood Signs and RSVP have been posted by David Silverman,
Some Board members will arrive at Estock’s at 11:30 on the day of the meeting to help set up.
Motion to Adjourn Meeting - A motion was made by Susan to adjourn the meeting; Kathy seconded the motion. All in favor. Meeting adjourned.
Respectfully submitted,
Janet Curran
EFCA Secretary