March 6, 2020 Meeting Minutes
Elk Forest Civic Association Meeting - March 6, 2020
Estock Residence
Attendees:
Kathy Alzos
Cris Brookmyer
June Estock
Christian Lapense
Christine Lapense
Judy Leshner
Dave Mitchell
Sherri Mitchell
Susan Schlotzhauer
Joanne Silverman
Janet Curran
Excused: David Silverman
The meeting was called to order by President June Estock at 2:00 pm. June reviewed the proposed agenda:
· Approve Minutes/Agenda – June
· Treasurer’s Report - Cris
· Mosquito Spraying - Cris
· New Neighbors – June
· Little Lending Library – June
· Community Events
- Spring Cleanup April 4 – June
- Annual Meeting/Picnic – June
- Proposed Date August 8 or 9
· Other Community Social Events (Group)
· Adjourn
Approve Minutes/Agenda
June reviewed the agenda and inquired if there were any changes to the agenda or the past meeting meetings (October 10, 2019). There were no proposed changes. June requested the current meeting attendees approve the items. Sherri made a motion to approve which was seconded by Susan. All in favor. Motion approved.
June thanked Sherri and acknowledged her significant contribution for leading our annual holiday party which was held at the Chesapeake Inn on January 1, 2020. Forty-five community members attended which is a significant increase from prior years. While the cost was more than when we hold the event in a community member’s home (when food is donated by Board/Community Members) the Inn was much less expensive than other area restaurants that have a banquet room. We held it in the restaurant as no one volunteered for the event to be held in a community member’s home. People enjoyed the social camaraderie they shared with community members.
Treasurer’s Report
Cris Brookmyer presented the Treasurer’s report. There were no exceptions.
Cris reviewed cash activity since 9/10/19 which included the purchased message board sign, the holiday party, newsletter, dues collected, website fees. She also reviewed the CD’s of which there was not much change.
In our last meeting, Cris proposed a possible reduction in future dues if our mosquito vendor retained the same pricing. See below “Mosquito Spraying”, which indicates our vendor is proposing a price increase. With this fee increase, Cris reported the dues reduction proposal is no longer viable.
A motion was made by Judy to accept the Treasurer’s report; Susan seconded it. All in favor. Motion approved.
Mosquito Spraying
At our last meeting we reported in our minutes that Cris proposed our dropping dues by $15 from $85 per year to $70, assuming APM/Ehrlich continue to charge the same amount of $230 for each spraying.
Cris recently received a proposal from Ehrlich (formerly APM) indicating they want to raise the cost from $230 to $395 per spraying. Cris is going to contact them and try to negotiate a lower price. Cris is also going to contact other vendors (e.g. Mosquito Joe, Sharp Tree Service, etc.) for competitive pricing. Cris will keep the Board informed by email.
In the past, weather permitting, mosquito spraying was done twice a week in April and May; once per week during June, July, August, and September. To save costs, Cris proposed cutting back spraying frequency to once per week in April and May, continuing as in the past with once a week during June, July, August and September and shortening the season from April 1 through September 15. Judy made a motion to approve, Susan seconded the motion. All in favor. Motion approved.
New Neighbors
June reported that she will give Susan a Welcome package for Andy and Vanessa Palko. The Palko’s will be moving into their new home in a near time frame. June reminded the Board that if we learn of any new neighbors that we need to advise her and Cris, so that June can ensure the new neighbors receive a personal welcome and a welcome package; and so that Cris can be notified as she maintains the list of community homeowners for dues mailings.
Little Lending Library
In David Silverman’s absence, June reported that David is
currently providing maintenance to the library. The maintenance includes weatherproofing. David is adding a peaked roof to the structure to aid in water drainage. Many thanks to David for all the contributions he has made to the library since its inception.
June advised that new books need be donated. June also mentioned the need for children’s books to be donated. Board members agreed to donate books.
June is going to add this item to the next newsletter.
Since we are partnering with the Chesapeake City Library to replenish our books and to provide info on library happenings, June will contact the library and take some of our donated books to them.
Elk Forest Spring Cleanup – 9 AM Saturday, April 4, 2020 (Rain Date April 5)
Responsibilities:
Website – June Estock will post spring cleanup info on our Elk Forest website including time/meeting location (South Forest and Elk Forest Roads), etc. June will also post the info on Nextdoor Neighbor. She will also use our website contact list to email community members.
Signage/Reminder Signs – David Silverman will post the message sign in our community as a reminder a few weeks prior to the event. (Since David did not attend our meeting, June will confirm with him.)
Coffee/Donuts – David Silverman will purchase the coffee/donuts and do the set up. (Since David did not attend our meeting, Joanne is confirming with him.)
Trash bags – June Estock has plenty of bags from last year.
Coffee cups/napkins– June Estock has the EFCA supply so these will not need to be purchased.
Truck – Mike Leshner will collect all the filled trash bags and take them to the dump as he has in the past. (Since Mike did not attend our meeting, Judy will confirm with him.) June reported that Jeff Estock will assist as needed.
Annual Meeting/Picnic Sunday, August 9, 2020 , 1-4pm (June)
The Annual Meeting/Picnic will be held at the Estock’s.
All Board positions are up for election this year. If anyone is interested in a position, please advise June Estock.
Sherri informed the Board that Lule Megahed is interested in Sherri’s position.
Extract from current bylaws: (A) The BOARD OF DIRECTORS shall be composed of the President, Vice-President, Secretary, Treasurer (Officers), the immediate Past- President, and four elected Directors.
Other Community Social Events (Group)
Holiday Party - The Lapense’s volunteered to hold the Holiday Party as an appetizer event – tentative date Saturday, January 9, 2021.
Other potential community social events identified as possibilities:
- card games
- progressive dinner – possibly April/May - Christine will coordinate
- Bunco (aka Bunko) – Sherri will look into before summer.
Send any suggestions to June.
Motion to Adjourn
A motion was made by Christine for the meeting to adjourn. Susan seconded the motion. All in favor. Motion approved.
Respectfully submitted,
Janet Curran
EFCA Secretary