May 26, 2020 Meeting Minutes
Elk Forest Civic Association Meeting - May 26, 2020
Virtual Meeting
Attendees:Kathy Alzos, Cris Brookmyer, June Estock, Judy Leshner, Lule Megahed, Dave Mitchell, Sherri Mitchell, Susan Schlotzhauer, David Silverman, Joanne Silverman, Janet Curran
Due to the coronavirus pandemic, we held a virtual Board Meeting on Zoom video conferencing software. The meeting was called to order by President June Estock at 2:00 pm. June reviewed the proposed agenda:
- Approve Minutes/Agenda – June
- Treasurer’s Report – Cris
- Annual Dues 2020 Mailing
- Mosquito Spraying - Cris
- New Neighbors – June
- Little Lending Library – June
- Website – Dave Mitchell
- Community Events – June/Group
- Annual Meeting/Elections
- Other
Approve Minutes/Agenda - June
June reviewed the minutes/agenda and inquired if there were any changes. There were no proposed changes. June requested the meeting attendees approve the items. Susan made a motion to approve which was seconded by Judy. All in favor. Motion approved.
**Treasurer’**s Report - Cris
Cris Brookmyer presented the Treasurer’s report. There were no exceptions.
A motion was made by Sherri to accept the Treasurer’s report; Joanne seconded it. All in favor. Motion approved.
Mosquito Spraying - Cris
Cris reported at our last meeting (March 6) that our current mosquito vendor, Ehrlich (formerly APM), had significantly increased their price and that she would seek other quotes. Cris contacted Mosquito Joe and Sharp Tree Services: (1) Mosquito Joe advised they only do individual property spraying, and (2) Sharp Tree failed to provide a quote.
As agreed at the last meeting, Cris reduced the spraying schedule with Ehrlich to once a week for the entire season, April to Sept., and signed a contract with them on April 17. No sprayings were done in April or early May due to low temperatures.
Dues Notices – Cris
Cris will be mailing the annual dues notices in early June. The dues remain the same at $85
The dues notice will include a listing of services routinely provided:
Mosquito Spraying, Web Site Maintenance, Quarterly Newsletter, Local Government Interface, Street Clean-Up, and Annual Meeting and Picnic.
Information on event changes due to the coronavirus pandemic will be noted in the mailing. (See Community Events below.)
Community members will be asked to provide a current email address.
New Neighbors
Susan confirmed that she gave a welcome package to the Palko’s.
June reported a welcome package was placed in the mailbox of 1735 (formerly Guttendorf; now Harper). Sherri personally welcomed the Harpers to the neighborhood.
June reminded the Board that if we learn of any new neighbors that we need to advise her and Cris, so that June can ensure the new neighbors receive a personal welcome and a welcome package, and so that Cris can be notified as she maintains the list of community homeowners for dues mailings.
Little Lending Library
The library has not been reopened since its recent maintenance. It has been weatherproofed and sanitized. Due to the coronavirus pandemic we are going to wait longer to open it up.
June advised that books have been donated in response to our request posted in our recent newsletter.
Thomas Puig, created a rainbow of hope picture which is now on our library structure. It reads, “Stay Safe”. Thank you Thomas for your beautiful picture and message.
Website – Dave Mitchell
Dave reported that hits on the site have increased.
June asked Dave to update the link to the minutes in the welcome package which he did today.
Signage/Reminder Signs – David Silverman
David Silverman posted congratulations to our 3 Bo Manor graduates: Brooke Walz, Morgan Koehler, and Garrison Martino.
Congratulations on your graduation. We are wishing you great success for the future!! We are proud of you.
Go Eagles!!!!!!!!!
David will post information about the Annual Meeting next.
Community Events
Annual Meeting Virtual Meeting, Monday August 10 at 7 PM.
Due to the coronavirus pandemic there will be no picnic this year. The Annual Meeting will be held virtually on Monday, August 10 at 7PM via Zoom.
Information about the change in the annual meeting will be included with the dues notice letter sent out by Cris in early June. An RSVP will be requested for those planning to participate in the virtual meeting.
June will send an email invitation with Zoom meeting log-in details to those who indicate they will participate.
Elections – All Board positions are up for election this year. If anyone is interested in a position, please advise June Estock. Elections will take place on August 10 during the virtual meeting using the Zoom voting function. A majority of the votes present at the meeting determines who is elected.
June will email participants the names of the candidates prior to the August 10 meeting.
Other - Street Clean-up has not yet been held yet this year due to the coronavirus pandemic. Plans for a fall clean-up will be discussed at the annual meeting on August 10.
Motion to Adjourn
A motion was made by Sherri for the meeting to adjourn. Susan seconded the motion. All in favor. Motion approved.
Respectfully submitted,
Janet Curran
EFCA Secretary