July 7, 2020 Meeting Minutes
Elk Forest Civic Association Meeting - July 7, 2020
Virtual Meeting
Attendees:
Kathy Alzos
Cris Brookmyer
Janet Curran
June Estock
Christine LaPense
Judy Leshner
Dave Mitchell
Sherri Mitchell
Susan Schlotzhauer
David Silverman
Joanne Silverman
Due to the coronavirus pandemic, we held a virtual Board Meeting on Google Meet conferencing software. The meeting was called to order by President June Estock at 7:07pm. June reviewed the proposed agenda:
- Approve Agenda – June
- Review agenda for Annual Meeting -June
- Review Treasurers Report – Cris
- Cash Activity
- Mosquito Spraying
- Dues
- Open Discussion - Group
Approve Agenda - June
June reviewed the agenda and inquired if there were any changes. The primary purpose of the meeting was to prepare for the Annual Meeting. There were no proposed changes. June requested the meeting attendees approve the items. Susan made a motion to approve which was seconded by Judy. All in favor. Motion approved.
Annual Meeting - June
The Annual Meeting will be held virtually on Monday, August 10 at 7PM via Zoom conferencing software.
Information about the annual meeting was included with the dues notice letter sent out by Cris with an opportunity to RSVP by July 14. Response as of July 7 were as follows: 16 residents are planning to participate, 11 residents declined, 1 undecided, and 28 residents did not indicate plans.
June will send an email invitation with Zoom meeting log-in details and agenda to those residents who indicate they will participate. This will help maintain meeting security.
The agenda for the Annual Meeting will include: the Presidents Annual Report, the Treasurers Annual Report, Mosquito Spraying Status, Election of Board of Directors, and General Business/Community Events.
Elections will take place using the Zoom voting function. All Board positions are up for election this year. All candidates will be voted on in aggregate. Directors shall be elected by majority vote of the members present. Voting is restricted to members in good standing, defined as members who are current in the full payment of annual dues. Cris and June will confirm member standing prior to the Annual Meeting.
June will post the Agenda and list of candidates for the Board on our website and via email to meeting participants prior to the August 10 meeting.
**Treasurer’**s Report/Cash Activity - Cris
Cris Brookmyer reviewed the Treasurer’s report as of July 7, 2020. Total cash and CD’s is $38,567.54.
Board members noted the process for deciding appropriate use of association funds is per the Boards discretion. Large purchases such as an entrance sign are taken to the residents for a vote.
Dues – Cris
Cris reported fifty six residents out of 111 have paid dues so far. This is consistent with previous years at this time.
Mosquito Spraying - Cris
Cris reported we had our first spraying on June 25 and a second spraying on July 2. No sprayings were done prior to that in April, May and early June due to weather and miscommunication between Ehrlich’s Central Customer Service Reps and their District Manager regarding our unique service.The District Manager has apologized and agreed to resume our once a week spraying schedule through September per our contract. Sprayings are usually done on Thursdays beginning at 10:30pm. Board members noted concerns from residents regarding lack of mosquito spraying prior to June 25.
Board members suggested we inquire with Ehrlich about twice a week spraying to boost mosquito control. Sherri offered to consult with an entomologist for efficacy of twice a week spraying.
Update: The entomologist indicated the life span of mosquitos is short, adaptable, and irregular. You get better control from dumping anything that holds water which breaks the life cycle.
The Board will evaluate options for 2021 mosquito spraying service at the October Board Meeting. A local lawn company offers community spraying at double the cost of Ehrlich. Options to offset the cost to residents using association funds will be considered.
Other - Christine
Plans for future community events such as a fall clean-up and holiday party will be discussed at the annual meeting.
Motion to Adjourn
A motion was made by Sherri for the meeting to adjourn. Susan seconded the motion. All in favor. Motion approved. Meeting adjourned at 8pm.
Respectfully submitted,
June Estock
EFCA President