August 10, 2020 Meeting Minutes
Elk Forest Civic Association Annual Meeting - August 10, 2020
Virtual Meeting via Zoom
Attendees: 15 households (26 residents) including the following Board Members:
Cris Brookmyer
Janet Curran
June Estock
Judy Leshner
Dave Mitchell
Sherri Mitchel
Susan Schlotzhauer
David Silverman
Joanne Silverman
Excused: Kathy Alzos
Welcome/Approve Agenda - June Due to the Coronavirus pandemic, we held a virtual meeting on Zoom conferencing software. The Annual Meeting was called to order by President June Estock at 7:10 p.m. Minutes of the meeting are detailed below:
June reviewed the proposed agenda:
- Welcome/Approve Agenda - June
- President’s Annual Report - June
- Treasurer’s Annual Report – Cris
- Mosquito Spraying - Cris
- Election of Officers and Directors – June/Group
- General Business - Group
- Fall Clean-up
- Holiday Party
Cris Brookmyer made a motion to approve the agenda which was seconded by Judy Leshner. All attendees were in favor and the motion was approved.
President**’s Annual Report/Board –** June Estock
The Board’s activities/achievements for this past year are described below.
June thanked the Board for meeting all year and for all their contributions.
We tried to go paperless last year, but we were not reaching enough people. We only had the emails of 50% of our community. In order to reach the most people we returned to sending flyers, using our website and emails. We also made an effort to obtain more emails addresses from community households and are now up to 60%.
In the Fall, we purchased two message boards with interchangeable letters. One board is at the entrance of the community, and one is on the corner of Elk Forest Rd and S. Forest Rd. Thank you to David Silverman for posting messages of value to our community.
On January 1, we had a holiday party at the Chesapeake Inn which was a success. There were 45 attendees and included 4 new families. Many thanks to Sherri Mitchell for setting this up.
We welcomed 6 new households to our community and provided each with New Neighbor Welcome Packages,
We added a tab to our website for Mosquito Spraying information including the spraying schedule and whom to contact with questions or issues (currently Cris Brookmyer). Thanks to Cris for managing Mosquito Spraying and to David Mitchell for maintaining the website.
The Board posted several messages on our website in the Spring keeping the community informed of pertinent local information and links related to the Coronavirus pandemic and offered help to those residents needing assistance during the stay-at-home orders. June thanked everyone for all they are doing to keep our neighborhood safe. We were unable to hold our Spring Cleanup day and Annual Picnic to due the Coronavirus pandemic.
David Silverman upgraded the structure of the The Little Free Library (location - 98 South Shore Road). David weatherproofed it and put on a new roof. Many thanks to David. The library is closed right now due to the Coronavirus pandemic. We celebrate that the library has been on the Little Free Library World Map for one year which lists locations with GPS coordinates, pictures and other information. We expect to have the library open again when it is safe to do so.
Treasurer’s Annual Report/Mosquito Spraying –
Cris Brookmyer
Attached is the FY2020 annual Treasurers Report and Mosquito Report => Link
It is a Powerpoint document that was prepared by our Treasurer, Cris Brookmyer. It is an excellent, thorough, and easy to follow presentation.
Election of Officers and Directors**–** June/Group
Four Board members are stepping down from their current positions
Janet Curran, Judy Leshner, Sherri Mitchell and Susan Schlotzhauer.
June gave special recognition to the members that were leaving their positions.
June thanked all the Board members for volunteering their time and for all their contributions to the community.
Prior to voting on the new candidates, June communicated that per our Bylaws, each household has one vote. She asked for hands to be raised for all in favor. All were in favor. She asked if anyone opposed. No one opposed. The majority vote was yes in favor of the Board candidates.
The 2020-2022 Board was approved as follows:
Officers
President: Christine LaPense
Vice-President: Joanne Silverman
Secretary: Lule Megahed
Treasurer: Cris Brookmyer
Immediate Past-President: June Estock
Directors
Kathy Alzos
Christian LaPense
Mike Leshner
David Silverman
General Business — Christine LaPense
June turned the meeting over to our newly elected president, Christine. Christine said she was happy to accept the position and responsibility. She would like to have more social events this year if the Coronavirus allows. She would like to have two community cleanups each year, one in the spring and one in the fall.
Joanne Silverman discussed the speeding that takes place in the community. At the Silverman’s request, the Sheriff recently placed a speed monitor in front of their house on S. Forest Drive. A car’s speed was clocked at 85 miles/hr. The community speed limit is 25 and 35 mph. We have extra concern now about the speed of vehicles on our streets because more adults and children are walking in the neighborhood due to Coronavirus restrictions. We agreed to initially spread the word of concern by mouth, after which if we can’t get the issue resolved, we will request the Sheriff to monitor our community by another speed monitor sign.
Christian LaPense suggested a document be created with official letterhead from the association stating EFCA is a Civic Association, not an HOA (Home Owners Association) and does not have mandatory dues membership. Lawyers and realtors are requesting this document for use in the sale of homes. Cris Brookmyer will create the letter and provide it to Christian. Dave Mitchell will post the document on our website so that others have access to it when needed.
Jerry Truitt mentioned that in order to reduce mosquitos on your property, eliminate all standing water. He said the spraying for mosquitos must be when the mosquitos are flying. That is why we have our mosquito spraying by our vendor at night.
Christine noted Kirkwood Pest Control is another local company that does community mosquito spraying. The Board will evaluate mosquito spraying options at their next meeting.
Jerry Truitt also recognized the dog walkers who pick up trash when walking. He said he sees it a lot. Many thanks to them.
Motion to Adjourn Meeting – A motion was made by June to adjourn the meeting; Joanne Silverman seconded the motion. All in favor. Meeting adjourned at 7:55 p.m.
Respectfully submitted,
Janet Curran, EFCA Secretary