Aerial view of the Elk Forest peninsula between the Elk River and the C&D Canal
The Community of Elk Forest Website for the neighborhood of Elk Forest, Maryland

October 27, 2022 Meeting Minutes

EFCA Board meeting 10/27/22

In attendance:

The Quorum was verified by the Presidents and so Sherri rang the crab bell.  Joanne called the meeting to order at 6:38pm.  All the new board members were welcomed.  Voting to accept the Minutes from the last meeting were motioned by David and seconded by Christian.

Patty read the Financial Report noting the refund from Kirkwood Pest for mosquito spraying. She also mentioned their records matched hers for missed spraying. Christine added that she was informed about the skipped spraying due to winds. Patty mentioned the new homes should be approached with Welcome packages. Dave volunteered. A motion to accept the report was seconded. The Financial Report will be attached.

Old business was tackled with mosquito spraying first. Christine mentioned the few complaints about property spraying not being thorough. She suggested that Kirkwood have a price list posted on the EFCA website. It was requested that Christine continue being the intermediary for Kirkwood and mosquito spraying, she accepted.  Copy of the treasurer report:  Link

Next, the new message boards by David Silverman were praised. Having the website address posted as well as events were welcomed by all. Encouraging residents to participate and vote were also introduced. The Halloween Parade will also be posted as well as the Holiday Party. Christine was asked if she needed volunteers to help with Holiday party which lead into a discussion that it would be a potluck dinner on 1/7/23, 5-9pm with alcohol expenses covered out of Association funds. Christine will email as to whether costumes will be welcomed.

Next, meeting dates and establishing a nominating committee were discussed as well as new business. During the Webmaster minute, Dave mentioned that community news has been changed to Happenings. The new host has made the website 100x faster! Makes it easier to navigate. Needs to be posted on the message boards to encourage more traffic on the website. He wants residents to take advantage and post more things. Sherri mentioned the Elkforest Community sign’s posts needed refreshing. Tom Melnick offered to paint them. Patty sold her house and will be moving soon so needed to find a replacement for her treasurer’s position. Lule volunteered to take over temporarily until a new person could take over. According to by-laws, a person wasn’t allowed to do multiple positions. David offered to take over Secretary while Lule takes over the treasurer’s role. The presidents will double check the arrangements and get a motion passed by November. Sherri presented the idea of amending the by-laws to add that the VP and past President would become the heads of the nominating committee. By clarifying the positions, it wouldn’t be overlooked in the future. The redundancy was initially questioned, but upon clarification it was agreed. By-laws and dates were further discussed with the following dates approved:

There was an open discussion about having the President write a newsletter which could be posted on the website. Posting the message of standing water removal helping with mosquito control. Kirkwood Pest Control could post their residential packages.
Sherri motioned to adjourn and Dave seconded. Ended at 7:30pm.

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