August 12, 2023 Meeting Minutes
ELK FOREST CIVIC ASSOCIATION - ANNUAL MEETING - AUGUST 12, 2023
BOARD MEMBERS: PRESENT:
Sherri Mitchell – Co-President (SM) ✓
Joanne Silverman – Co–President (JS) X
Laurie Leone – Vice President (LL) ✓
Lule Megahead – Treasurer (LM) ✓
David Silverman – Recording Secretary (DS) X
Christine LaPense – Immediate Past President (CL1) ✓
Dave Mitchell – Web Master (DM) ✓
Ralph DiMartino – Bd. Member (RD) ✓
Tom Melnick – Bd. Member (TM) ✓
Mike Leshner – Bd. Member (ML) ✓
Christian LaPense (CL2) ✓
MEETING CALLED TO ORDER:
TIME: 2:30 pm
QUORUM PRESENT (Yes or No): Yes
PREVIOUS BOARD MEETING MINUTES
DATE OF PREVIOUS MEETING: July 13, 2023
CHANGES/EDITS/DISCUSSION: None
MOTION TO APPROVE BY: Christian LaPense
SECOND BY: Mike Leshner
APPROVAL (Yes or No): Yes
FINANCIAL REPORT
FINANCIAL SUMMARY: Financial Report attached. To date, 64 properties have paid their annual dues, while 27 properties have not. SM said that is pretty normal for this time of year.
CHANGES/EDITS/DISCUSSION: None
MOTION TO APPROVE BY: Cris Brookmeyer
SECOND BY: Len Edwards
APPROVAL (Yes or No): Yes
OLD BUSINESS:
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Speed sign on Elk Forest Road: SM reported data collected from the speed display/monitor on Elk Forest Road which did reduce speeding. Sherrif’s office will be sending a car to monitor speeding on Elk Forest Rd. without warning and will not be giving warnings for speeding violations.
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Web Report: DM reported that our site continues to get many hacking attempts and a few visitors every week. DM also reported that he is looking for a volunteer to take over the position of webmaster.
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Holiday Party 2023: EFCA “After Holiday Party” once again being hosted by LaPenses, at their property. The date for this event will be Saturday, January 6th.
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Mosquito Spraying: SM reported that Kirkwood Pest Control had a previous increase in costs of 9%, which matched inflation. To offset the cost hike, spray frequency was reduced to once per week from July to October while remaining twice per week in the spring. Seems as if they are spraying down most driveways. CL1 said they will not go up and down driveways if there is not room to turnaround. If the number of cars prevents them from turning around in the driveway one week, they may not try again.
NEW BUSINESS:
PROPOSED BYLAWS ADDENDUM (Membership approval required):
ADDENDUM SUMMARY: Addendum specifies Vice President and Immediate Past President responsibilities to identify a slate of willing new officer/board member candidates prior to the summer meeting to elect new officers/board members, s_pecifically, “The sitting V.P. (Vice President) and the IMPP (Immediate Past President) will co chair a nominating committee to fill any and all vacant board positions as needed. In order to ensure ample time for this to occur the committee should canvas the community to determine residents with interest in serving on the board. The committee should begin their work during January of the calendar year in which there will be an upcoming vacancy. The President of the Board will determine which, if any, positions will need to be filled”._
CHANGES/EDITS/DISCUSSION: None
MOTION BY: Sherri Mitchell
SECOND BY: Laurie Leone
APPROVAL (Yes or No): Yes
OPEN DISCUSSION:
- EFCA residents are encouraged to call Delmarva when power goes out. The more residents that call the quicker the response.
- SM and CL1 are interested in arranging progressive dinners. Wine tastings with caterings were mentioned, including blocking of off streets for the event. It was also mentioned that EFCA residents already have a book club, a pickle ball group and a walking group. The walking group starts at the cul-de-sac at the end of Elk Forest Road at 8:05 am and meets up at the top of the hill on Elk Forest Rd. at 8:25 am.
MEETING ADJOURNED:
Meeting adjourned at 3:01PM.