November 14, 2023 Meeting Minutes

ELK FOREST CIVIC ASSOCIATION - ANNUAL MEETING - NOVEMBER 14, 2023

BOARD OF DIRECTORS MEETING

BOARD MEMBERS PRESENT:

• Sherri Mitchell – Co-President (SM)
• Joanne Silverman – Co–President (JS)
• Laurie Leone – Vice-President (LL)
• Lule Megahead – Treasurer (LM)
• David Silverman – Recording Secretary (DS)
• Christine LaPense – Immediate Past President (CL1)
• Christian LaPense – Bd. Member (CL2)
• David Mitchell – Web Master (DM)
• Ralph DiMartino – Bd. Member (RD)
• Tom Melnick – Bd. Member (TM)
• Mike Leshner- Bd. Member

CIVIC ASSOCIATION MEMBERS PRESENT: None

GUESTS PRESENT: None

VERIFY QUORUM, CALL MEETING TO ORDER: At 6:37PM the secretary confirmed that a quorum was present, and the meeting was called to order by JS.

MEETING MINUTES: The meeting minutes from the August 2023 annual meeting/picnic (which were previously sent to board members) had no additional comments. Motion to approve as submitted made by CL2 and seconded by CL1. Motion was approved.

FINANCIAL REPORT: The financial report was incomplete and not ready for review at this time and as such, no approval was asked for. However, the following expenses were provided Annual Picnic - $418.23, Annual Website renewals-$281.05 with a total funds balance 0f $32,255.93.

 A completed report was submitted and approved via e-mail.  It is attached below.

LM reported that EFCA has received a notice for the State of Maryland to file a 2021 and 2022 Annual Report for the EFCA, Inc. LM has completed the request.

Treasurer’s Report

Beginning balance 8/11/23

     Checking-Fulton Bank                                   3,392.74

     CDs-Fulton Bank                                          28,060.93

Total                                                                    31,453.67

Renewal of CDs

    14,000    9month at 4.7%

                     Matures 7/25/24                         14,163.26

    4,060     9 month at4.7%

                    Matures 5/11/24                           4,108.29

    10,000 6 month at 4.25%

                     Matures 1/25/24                         10,107.69

Interest earned  318.31

CD Total:                                                             28,379.24

9 Property dues received                                     765

Website renewal

    Go Daddy                                                           263.88

    Hover 17.17                                                      -281.05

Checking Total                                                       3,876.69

9/14 Total                                                               32,255.93

OLD BUSINESS:

1. Mosquito Spraying: CL1 reported that the EFCA will be receiving a refund for pre-paid sprays that were not made due to weather conditions. The refund will be $766.20.
2. Annual Meeting/Picnic 2023:  Successful event with a decent turnout of 29 people representing 14 households.  Discussions on moving the date for the 2024 meeting to September but is as pointed out that the By-Laws require it to be in August. The 10th of August was selected.
3. Traffic Speed on Elk Forest Road: The Board concluded that there was no difference in speeding on EFR since the Sheriff activity earlier this year. No additional Sheriff activity (presence, ticket issuing etc.) has been noted. The Sheriff stated their returning with radar might be in order.

NEW BUSINESS:

1. Nominating Committee: JS addressed the nominating committee (IPP and the VP) that it was time to start soliciting interest from the neighbors for participating on the EFCA Board. Discussion on process, potential neighbors that would be interested and which positions would be vacated next August. LL and CL1 will begin to solicit interest.

2. Holiday Party: Once again it will be hosted by the LaPense’s (THANK YOU) on January 6, 2024, from 4 – 7pm. CL2 will create and distribute flyers announcing the event. Signboards will be hung two weeks prior. As in the past, the EFCA Board will provide main dishes and beverages will be purchased with community funds. The community will be asked to bring desserts and side dishes.

3. 2024 Board meeting dates:

4. 1. March 26, 2024 – General Board Meeting @ 6:30PM
   2. April 20, 2024 – Spring Clean Up @ 9:00AM
   3. June 4, 2024 – General Board Meeting @ 6:30PM
   4. August 10, 2024 – Annual Meeting/Picnic (location time TBD)
   5. November 14, 2024 – General Board Meeting @ 6:30PM

OPEN DISCUSSION:

1. Discussion on a “Progressive Dinner” to follow the evening after the Spring Clean Up in April 2024. There was support and interest in trying to get this often-discussed activity up and running.
2. Discussion on setting up a “Game Night.”
3. It was suggested that a “Social Committee” might be appropriate to coordinate potential neighborhood events as mentioned. CL2 and SM volunteered to be the “social Committee”. (THANK YOU).
4. LL discussed holding a community “Cereal Drive”. She said she has done this in the past and it is a great way to contribute to the shelters and food banks we have in Elkton. LL will follow up with identification of the actual need. LL will host the collection box.
5. JS will create a “newsletter” for the Website recapping the discussions at the board meeting, announcing the nominating committee reaching out to neighbors as well as the new social committee. The sign boards will be hung asking residents to “check the web site”.  

ADJOURN:

With nothing else to discuss, SM asked for a motion to adjourn. Motion to adjourn made by CL1, seconded by DS.

Meeting adjourned at 7:32PM.

The next EFCA Board meeting will be on March 26, 2024 @ 6:30PM.

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